Training and Re-training Senior Administrators in operation Information Best Practice

There is an urgent need for business information management to be a crucial area of management training for professionals in any kind of business or any size and in a location. This is a largely ignored area of management training with everyone leaving it to it or information management professionals to deal with what the business needs, what it takes to spend and what it can expect. This will always result in outcomes being attached to output, in this case financial. But there is a fundamental component that is missing and it is time that it was noticed and replaced.

Messy, unstructured computer networks do nothing to support productivity and economic viability or encourage success for the average small, medium and large business. They are also a potential source of business destruction for large companies and government. Messy, unstructured information renders the business hazardous and unmanageable and messy unstructured information masked by document management systems and clever search functions are putting the business in danger, reducing its effectiveness and leaving it without the way to exploit the ability of policy, training, resources and business knowledge.

Most business owners and administrators are capable of setting out the foundations by which their business information is managed but don’t realize both the need to do this and its relationship to their management role. They know they are capable of understanding the wants of the business but have no idea the benefits of information structure and control. There are limits to their view of what is really available to them by controlling their precious but undervalued business information.

It is this lack of awareness that ensures web that they are not in charge. Others are in charge. Those others do not have the interests of the business as the primary goal because it is not their business but they’ve been given responsibility for all business information only because owners and administrators haven’t been made aware of any other way to manage this precious asset.

Information management technology is usually known as merely a tool for creating, collecting, storing and using business information where the technology, having produced the information, is then used in order to create a context for the content. Systems currently used to manage business information will generally focus on creating context at the point at which the information becomes storable and not at the point in which it is determined as being workable. They do this through the use of search terms permit the business to look back at what has been used. This application of terms or phrase is very reliant on the person who is undertaking this work and it may or may not be in the needs of the business.

Business Information Organization (BIO) is a technique that maintains the context throughout the life cycle of all business information. That context is firmly seated within the in business profile of the business. This simply means that the information is structured to suit the business and not the owner. Any computer or network structure that moves away from ‘my documents’ and represents what the business is and what it is doing is using the power of BIOGRAPHY.

BIOGRAPHY as a technique on an intelligent network does not rely on the artificial application of keywords and keyword phrases to specify location of the information and come back to it at some later date, but relies totally on the context of location of the information from the moment of generation or collection. On a BIOGRAPHY structured network there is nothing generated or collected unless it is controlled by a business based location and this means it will be in context. This means that the venue is established and controlled by carefully organized folder structures.

The computer and the business computer network has evolved into a default setup that could never be thought to be the tool for location. Many individuals know to do this for themselves and they create order and control in where and how they store the business information which is they are responsible but most businesses have no idea the potential and the power of organization as a business-wide strategy.

A lot of the current management training focuses on making use of existing systems and software. What if business professionals were shown the basics of business information organization (BIO), the ability of the intelligent network and how information best practice is one of the methods of managing the business?

These are high levels. The future of the business is being left in the hands of men and women who may be here today and gone tomorrow. Every business deserves to be told the truth about information management and what they should expect in the form of best practice. What might be the difference if a business could with assurance say:

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